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Senior Executive Assistant

  • Ariba
  • Arranging Meetings
  • Executive Level
  • Invoices
  • MS Office
  • Office Skills
  • Registrations
  • SAP
  • SRM
Description:

~~~Please note: This is a temporary contractor opportunity at Novartis ~~~

Novartis touches the lives of a tenth of the world’s population. Every role here, regardless of contract type, makes an impact on human life! 

  

Novartis US partners with external managed service provider Magnit Global to offer engaging temporary contractor opportunities like this, to those who are looking for flexibility in their career while looking to gain new skills and experiences providing services to an inclusive global medicines company. Click here to learn more about Magnit www.magnitglobal.com 

  

Ready to work with/through Magnit at Novartis? Please read on... 

Professionally provide high quality administrative and operational support for the Global Value & Access VP leaders based in the US. Team player who is proactive and can successfully handle multiple assignments with competing priorities in a fast-paced environment, while proactively reaching out within the organization to find solutions, anticipate needs of leader, have excellent attention to detail, and function as a partner. 

Major Accountabilities (Admin) 
• Key responsibilities include calendar management (this person will support 3 Global Heads); travel arrangements; processing expense reports; purchase orders; arranging video conferences/ TCs, and internal /external meetings across several time zones; preparing materials for meetings. 
• Ability to support opening and managing purchase orders and receiving in the relevant finance systems (SAP, SRM) and skillset to track and support budget management (if needed) 
• Assist in logistical onboarding of new team members. 
• May be responsible for composing correspondences and communicating information on behalf of leaders. 

• May create and prepare presentations/memos/reports for approval. 
• Work with several other admins from GVA/MAP/GPSC to schedule meetings 
• Maintain a high level of confidentiality and securely handle sensitive material with all levels of management, in a professional manner. 

Key Performance Indicators (Indicate how performance for this role will be measured) 
• Timely responses 
• Quality and accuracy of support (e.g., calendar management, expense reports, clarity of correspondence) 
• Managing complexity 
• Active prioritization, proactive communication and expectation management
 
Job Dimensions Number of associates: 
Will not support anyone other than the 3 Leaders 
• No Direct Reports/Matrix management Impact on the organization: 

Successful candidate must be a team player who can handle multiple assignments while proactively reaching out within the organization to find solutions, anticipate needs of manager, have excellent attention to detail, and function as a partner.
• Responsible for heave calendar management, travel arrangements, processing expense reports, arranging meetings as requested.
• Event support which would include booking conference rooms, booking venues, handling registrations, booth setups.
• Ability to work with Finance as needed regarding invoices, purchase orders and escalations as required.
• Excellent MS Office skills, Ariba experience, excellent communication skills.
• Experience working with executive level management team and managing multiple responsibilities at once.
• At least 5 years in a Sr. Administrative professional role

 

Location: East Hanover, NJ
Pay Rate: $30 - $45/hour
Contract: 4+ months 
Health, dental, vision, 401k


Why Novartis? 
766 million lives were touched by Novartis medicines in 2021, and while we’re proud of this, we know there is so much more we could do to help improve and extend people’s lives. 
We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working. 
We believe we can reinvent what's possible when we collaborate with courage to ambitiously tackle the world’s toughest medical challenges. Because the greatest risk in life, is the risk of never trying! 

Imagine the impact you could make here at Novartis! 

  
Commitment to Diversity & Inclusion: 
Novartis is committed to building an outstanding, inclusive work environment with diverse teams representative of the patients and communities we serve. 

To do our best work we need different viewpoints, which is why here at Magnit, we celebrate diversity and embrace inclusion. As an equal opportunity employer, Magnit is dedicated to building a team that represents a variety of backgrounds, perspectives, and skills. We strive to ensure that we maintain a positive and enriching work environment for all. 

Accommodation: 
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Magnit at directsourceproteam@prounlimited.com or 1.862.778.5441. 

Commitment to Diversity and Inclusion / EEO

 

QUALIFICATION/ LICENSURE :
  • Work Authorization : Green Card, US Citizen, Other valid work visa
  • Preferred years of experience : 5+ Years
  • Travel Required : No travel required
  • Shift timings: ET: Business hours
Job Location
East Hanover, New Jersey
Pay
USD 30.00 - USD 45.00 Per Hour
CONTRACT DURATION
9 month(s)
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