Associate Director, Office of Grants and Education

  • Budget
  • CIA
  • Clinical Research
  • GAP Analysis
  • Oncology
  • Payments
  • Pharmd
  • Real-Time
  • Reconciliation
  • SOPS
  • Therapeutic

This is a temporary contractor opportunity at Novartis 
Novartis touches the lives of a tenth of the world’s population. Every role here, regardless of contract type, makes an impact on human life! 
Novartis US partners with external managed service provider Magnit Global to offer engaging temporary contractor opportunities like this, to those who are looking for flexibility in their career while looking to gain new skills and experiences providing services to an inclusive global medicines company. Click here to learn more about Magnit 
Ready to work with/through Magnit at Novartis? Please read on... 
Associate Director, Office of Grants and Education

~~Ideal candidate would be local but manager is open to remote candidates if they are qualified.

The Associate Director, for the Oncology Office of Grants and Education (OGE), is responsible for supporting the Head of OGE with the development of medical education plans, assist in providing direction and oversight for all continuing medical education initiatives, and implementing Novartis policies and procedures in alignment with external regulations. This position entails effectively interfacing and collaborating with key stakeholders including: Ethics & Compliance, Legal, Medical Affairs, Clinical Research, Oncology Patient Advocacy, US Pharma’s Grant Office (NOGE), and Finance. Responsibilities include:
• Develop, maintain and execute comprehensive medical education plans for assigned therapeutic areas.
• Serve as OGE lead on cross-functional medical disease teams to align medical education plans with disease-related strategies.
• Timely and compliant internal review and management of all grant applications received through medical education grants portal, for all steps from submission through to program reconciliation, including reviewing based on scientific/medical merit and compliance assessment and potential government reporting, and liaising with grant requestors and recipients.
• Support the development of the annual OGE budget for all independent educational grants and medical sponsorships; manage budget for assigned therapeutic area(s) ensuring that funding is allocated within budget and according to medical education plans.
• Monitor, review, maintain documentation and provide accurate reporting to meet compliance, legal requests and government requirements as required related to supported independent medical education activities.
• Execute ongoing evaluation / monitoring of supported educational initiatives and associated Educational Providers to ensure agreement with approved grant, scientific/medical accuracy, and balance/bias.
• Conduct on a continuous basis an educational gap analysis to identify unmet medical needs. This includes the analysis of the medical literature, scan of the external educational landscape, review of outcomes of supported programs, information gathered by other functions within Medical Affairs and related departments. Based on findings, creates the annual educational strategy and educational parameters for the therapeutic area.
• Liaise in a compliant manner with external stakeholders regarding their organizational initiatives & educational programs, notification of grant decisions, awareness of timelines, budget schedules, receipt of outcomes and required government reporting.
• Accountable for management of disease related grants budget including phasing, grant payments, and reconciliation.
• Participate in cross functional teams to ensure department and organization comply with all internal and external requirements (i.e. Sunshine, CIA, ACCME, Novartis policy).
• Ensure 100% compliance with OGE SOPs, regulatory, industry, and OIG guidelines.
• Receive, review and render timely dispositions of Medical Sponsorship requests.
Version 2, 28Sep2020
• Prepare and present grants to the Grants Review Committee (GRC); serve as chair for GRC in director’s absence.
• Demonstrate strong medical and scientific knowledge and planning related to assigned therapeutic area(s).
• Proactively stay abreast of emerging compliance, regulatory, educational and industry trends; update colleagues and medical teams on a real-time basis.
• Coach and mentor colleagues regarding best practices and business fundamentals; identify areas to enhance OGE efficiencies.

Position Requirements
HCP: RN / PharmD / PhD – Life Sciences / MD highly preferred

• MS and/or BS required, preferably in a Scientific Discipline
• Minimum of 5 to 7 years of experience
• Prior experience in oncology and/or pharmaceutical/med device grants department preferred
• Understanding of PhRMA, OIG, and ACCME guidelines and policies as well as other regulatory, legal, ethics/compliance guidelines/regulations

Location: East Hanover, NJ (Remote)
Pay Rate: $47 - $82/hour
Contract: 9+ months 
Health, dental, vision, 401k

Why Novartis? 
766 million lives were touched by Novartis medicines in 2021, and while we’re proud of this, we know there is so much more we could do to help improve and extend people’s lives. 
We believe new insights, perspectives and ground-breaking solutions can be found at the intersection of medical science and digital innovation. That a diverse, equitable and inclusive environment inspires new ways of working. 
We believe we can reinvent what's possible when we collaborate with courage to ambitiously tackle the world’s toughest medical challenges. Because the greatest risk in life, is the risk of never trying! 
Imagine the impact you could make here at Novartis! 
Commitment to Diversity & Inclusion
Novartis is committed to building an outstanding, inclusive work environment with diverse teams representative of the patients and communities we serve. 
To do our best work we need different viewpoints, which is why here at Magnit, we celebrate diversity and embrace inclusion. As an equal opportunity employer, Magnit is dedicated to building a team that represents a variety of backgrounds, perspectives, and skills. We strive to ensure that we maintain a positive and enriching work environment for all. 
If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Magnit at or 1.862.778.5441. 

Commitment to Diversity and Inclusion / EEO

  • Work Authorization : Green Card, US Citizen, Other valid work visa
  • Preferred years of experience : 5+ Years
  • Travel Required : 25% or less
  • Shift timings: Remote: Local to East Hanover, NJ
Job Location
East Hanover, New Jersey
USD 47.00 - USD 82.00 Per Hour
10 month(s)
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