Administrative Assistant Expert

  • Organization Skills

This is a temporary contractor opportunity at Novartis

Novartis touches the lives of a tenth of the world’s population. Every role here, regardless of contract type, makes an impact on human life!

Novartis partners with external managed service provider Magnit Global to offer engaging temporary contractor opportunities like this, to those who are looking for flexibility in their career while looking to gain new skills and experiences providing services to an inclusive global medicines company. Click here to learn more about Magnit

Ready to work with/through Magnit at Novartis? Please read on...

The Oncology group at Novartis Biomedical Research is looking for an Administrative Expert to join the Administrative group (team of 2) to independently deliver profound administrative services in a local and a global context.

Major Accountabilities:

  • General administrative support: Independently taking care of general administrative tasks and maintaining the administrative processes also in case of absence of the line manager/team members (what is given, e.g. independent writing of correspondence, appointment coordination for the department, database administration, supervising relatively demanding processes, e.g. target/actual comparisons, budget, checking of invoices, deputizing for administrative staff, meeting preparation and writing of simple minutes, creating and maintaining our Sharepoint pages, booking VCs, inviting candidates for interview, onboarding new comers…)
  • Interaction: Inform, advise and support the team and associates from outside the team on processes, guidelines and services that are specific to the department. Act as delegate for the colleagues in the team. Foster cross sites interactions.
  • Work processes in own area of responsibility: Support optimization of current processes and/or introduction of new or modified processes to enhance effectiveness
  • Handling of administrative projects: Acts as a team member for administrative projects (e.g. organization of special events) and manage the administrative part of special tasks
  • Supervisory tasks: Guarantee a smooth adjustment to the job of new employees in the own area of responsibility. Take over supervising for colleagues in the administrative area (e.g. apprentices, new employees etc.)

Minimum requirements:

  • Commercial training (e.g. Swiss Association of Commercial Employees, business school) or equivalent
  • Experience as administrative assistant or additional administrative career training
  • Very good knowledge of job-relevant software; able to use diverse technical equipment after instruction
  • Strong IT skills, particularly Microsoft Package
  • Good written and spoken English, knowledge of other languages (e.g. French/German) advantageous
  • Excellent time management, prioritization, planning, organization skills, and customer focus
  • Strong team player, used to share tasks and information within a team
  • Enthusiastic, dynamic, positive approach

Role type: Onsite
Workload: 40 hours/week

Why Novartis:  Our purpose is to reimagine medicine to improve and extend people’s lives and our vision is to become the most valued and trusted medicines company in the world. How can we achieve this? With our people. It is our associates that drive us each day to reach our ambitions. Be a part of this mission and join us! Learn more here:

Commitment to Diversity and Inclusion / EEO: Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Join our Novartis Network: If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Novartis and our career opportunities, join the Novartis Network here:

Accommodation: If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Magnit at

  • Work Authorization : Other valid work visa
  • Preferred years of experience : 2+ Years
  • Travel Required : No travel required
  • Shift timings: 9 AM to 5 PM
Job Location
Basel, Basel-Stadt
CHF 30.00 - CHF 36.00 Per Hour
9 month(s)
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